Janus: Archives of Cambridge University Library

University/ULIB 7 contains:
1	Accessions and deaccessions records
2	Legal deposit records
3	Catalogues
4	Classification schemes
5	Cataloguing practice records
6	Inspection records
7	Shelving and relocation records
8	Binding and conservation records
9	Mutilation and theft records
10	Exhibition records
11	Statue and pictures records

More information

Please feel free to contact the repository.

Archives of Cambridge University Library

Title	Cataloguing practice records
Reference	ULIB 7/5
Creator	Library staff
Covering Dates	1700–2011 (dates approximate)
Extent and Medium	4 metres

Content and context

Cover rules evolved in-house for the preparation of catalogue entries, with examples of cataloguing practice, printing and revision, as well as papers relating to 'union catalogues' and the transition to automated cataloguing.

University/ULIB 7/5 contains:

In-house cataloguing rules.
Creator: Library staff.
26 items divided into 5 groupings.

1878–1977

Assorted papers relating to revision of the in-house rules for cataloguing and to amendments to the General Catalogue.
Creator: Library staff.
1 box.

1964–1971

A programmed guide to Cambridge University Library's use of the Anglo-American Cataloguing Rules, 1967 (Cambridge University Library, 1978).
Creator: Library staff.
1 booklet in envelope.

1978

Manual for compiling old catalogue entries in an adapted MARC/AACR format, Apr. 1986; with copies of blank in-put and batch control forms.
Creator: Library staff.
9 items in envelope.

Apr. 1986

Rules for the arrangement of entries in the General Catalogue. Annotated by A.F. Scholfield.
Creator: Library staff.
1 volume in envelope.

1936

Notes on transliteration for the guidance of cataloguers.
Creator: Library staff.
1 bundle in envelope.

1940–1976

An informal guide to the 'peculiarities' of the old catalogue.
Creator: Hills, S.J.
1 item in envelope.

1970–1979

Assorted papers relating to cataloguing and classification practice. Include memoranda by Caroe on alphabetisation, 7 June 1937 and, by an unidentified writer, on an end to classification of closed access books, 1979.
Creator: Caroe, F.T.K. and unidentified members of Library staff.
1 bundle in envelope.

1937–1979

Report on work waiting to be done. Also includes related papers, including a five-year programme.
Creator: Caroe, F.T.K.
1 file in envelope.

July 1945-Oct. 1946

Revision of the main catalogue - notes for editors.
Creator: Smith, N.A.
1 item in envelope.

26 Jan. 1980

Examples of general revision of the author catalogue for A-B entries.
Creator: Library staff.
1 bundle in box.

1970–1979

Examples of General Catalogue revision, dispersing entries for place and personal name.
Creator: Library staff.
3 boxes.

1970–1979

Registers of written headings added to the General Catalogue.
Creator: Library staff.
2 small volumes in envelope.

1943–1962

Specimen book. Comprises examples of best practice catalogue entries, designed as illustrations of in-house cataloguing rules. In use 1927-?.
Creator: Library staff.
1 volume.

1927

Replacing sheets. Record old and new classmarks, titles and other headings given to works reclassified.
Creator: Library staff.
1 bundle in envelope.

1976–1984

Draft report on cataloguing at Cambridge University Library, with progress reports 1 and 2.
Creator: ASLIB Research Department.
3 items in envelope.

Aug. 1968-Oct. 1968

Name authority register.
Creator: Library staff.
1 bundle.

1900–1920

Registers of catalogue sheets (known as 'press' or 'stock' books) sent for printing, 1890-1914; Librarian's press book, 1877-1916.
Creator: Library staff.
9 volumes.

1877–1916

Registers of catalogue slips sent to Cambridge University Press for printing.
Creator: Library staff.
6 booklets in envelope.

1914–1960

Slips produced by cataloguers as copy for the printed slips pasted into the guard book (that is, author) catalogue.
Creator: Library staff.
1 box.

1950–1969

List of letter codes, indicating genre, to be included on certain printed catalogue slips for guidance of pasters.
Creator: Library staff.
1 sheet pasted onto board, now in envelope.

1960–1970

Assorted brochures relating to the IBM magnetic tape 'Selectric Composer', with memoranda on its proposed use by the catalogue compositor.
Creator: Library staff.
1 folder in envelope.

1969–1971

Exchange of memoranda relating to the printing number reference included in main catalogue entries.
Creator: Bainton, A.J.C. and Ceadel, E.B.
1 item in envelope.

1976

Assorted papers relating to Project LOC. Include final report and a sample of cataloguing sheets. Project LOC was a pilot project to produce automated catalogues of the pre-1800 holdings of several college libraries in Oxford and Cambridge Universities.
Creator: Library staff.
1 box.

1968–1972

Register of cards received from libraries participating in the 'Cooperative catalogue of libraries within the University', other than the University Library.
Creator: Library staff.
1 notebook.

1912–1919

Transcription forms for rare books data, prepared for the Cambridge Colleges Union Catalogue. Also photocopies of title pages and guidance notes for completion of forms.
Creator: Library staff.
1 bundle in envelope.

1970–1979

Correspondence relating to the visit, in January 1966, of a group of delegates from Oxford and Cambridge libraries to academic libraries in the USA in order to investigate catalogue automation.
Creator: Ceadel, E.B.
1 file in envelope.

1965–1966

Assorted papers relating to the introduction of the microfiche catalogue, adoption of MARC standards for cataloguing and an end to insertions in the old guard books. Include notes for staff and readers.
Creator: Library staff.
1 box.

1978

Papers of the working party on automated cataloguing, known as the 'C[omputer] O[output] M[icrofilm] working party'.
Creator: Ceadel, E.B.
1 file.

1973–1977

Bookplate inscribed 'Academiae Cantabrigienses Liber'.
Creator: Library staff.
1 item in envelope.

1800–1899

Examples of 18th and 19th century classmark labels.
Creator: Library staff.
Labels stuck onto 2 sheets.

1700–1899

Adaptation of computer programs for catalogues for use in another library.
Creator: Ceadel, Eric B.
1 booklet in envelope.

June 1977

Memoranda of alterations and emendations to cataloguing rules, with printed catalogue slips used as examples. Each entry is initialled by cataloguing staff on reading.
Creator: Parsons, Roy.
1 notebook in envelope.

1969–1975

Instructions for cataloguers and cataloguing examples, in use 1960s-70s.
1 envelope of loose papers.

1968–1971

2 reports on Library procedures in the acquisition, labelling and cataloguing of monographs, with suggestions for redesign.
Creator: ASLIB Research Department.
2 booklets.

Aug. 1968-Sept. 1968

Papers of the Merged Catalogue Working Party. Several papers are annotated by Stephen Lees.
1 envelope of loose papers.

Mar. 1979-Mar. 1980

'Stock book'. Stock books contained duplicate copies of printed catalogue entries, arranged by date of printing.
1 volume.

Aug. 1947-Oct. 1947

Examples of cataloguing practice and specimen book for the Official Publications Department. The specimen book was in use, 1950s-80s.
1 envelope of loose papers.

1900–1989

A proposal for a research development project at ULC concerned with the use of an interactive terminal for input and editing of bibliographic records.
Creator: Tucker, C.J.
1 comb-bound volume.

July 1975

Agendas, minutes and papers of the Automation Advisory Committee. Relate primarily to in-house automation of main Library catalogue, but also to circulation control and catalogues of non-book formats, such as Manuscripts and Music. Activities come to an end at the point the decision is taken to purchase a library system from an outside, commercial, supplier.
Creator: Ayris, P.; Killiard P.
1 envelope of loose papers, formerly on lever arch file.

1995–1999

Agendas, minutes and papers of the University Library-Computing Service Policy Group. Cover such issues as hardware and network security and maintenance; disaster planning; information services (world wide web, JANET); IT training; digital preservation; University Card; University Information Strategy; and University Library Automation Project.
Creator: Ayris, P; Killiard, K.
1 envelope of loose papers, formerly on lever arch file.

1995–2009

Agendas, minutes and papers of the University Library-Computing Service Liaison Group. Cover much the same ground as the Policy Group (catalogued as ULIB 7/5/41) but in practical and operational terms.
Creator: Ayris, P; Killiard, K.
2 envelopes of loose papers, formerly on lever arch file.

1994–2011